North Carolina Medical Board

The North Carolina Medical Board was established by the General Assembly “in order to properly regulate the practice of medicine and surgery for the benefit and protection of the people of North Carolina.”

Contact

Corporations Coordinator

Corporations@NCMEDBOARD.ORG

www.ncmedboard.org

Below is a summary of the procedures, laws and guidelines to obtain a professional business entity license through the NC Medical Board.

PLEASE REFER TO THE BOARD WEBSITE FOR EXPLANATIONS AND OTHER PERTINENT INFORMATION.

Bookmark the link to the NC Medical Board for your future reference.

TO FORM A PROFESSIONAL CORPORATION OR

PROFESSIONAL LIMITED LIABILITY COMPANY

FOR THE PRACTICE OF MEDICINE

Prior to filing Articles of Incorporation or Articles of Organization with the Secretary of State’s office you must first receive certification from the North Carolina Medical Board, (NCMB), that the Professional Corporation or Limited Liability Company has met all requirements of Chapter 55B of the North Carolina General Statutes and the North Carolina Medical Board’s Rules and Regulations to practice medicine in the state.

Information concerning the Medical Board’s rules and regulations and the appropriate application forms may be viewed and downloaded from the web site www.ncmedboard.org . Forms are found through the Instructions for filing documents link under the Corporations and LLC link on the main page.

To file for registration and certification from NCMB you will be required to send NCMB:

  1. A notarized P.L.L.C.-1 form Certificate of Organizing Members or a notarized P.C.-1 form Certificate of Incorporators ( you may download this form at the Medical Board web site)
  2. One of the following forms (obtained from the NC Secretary of State):
    • Articles of Organization for a Professional Limited Liability Company
    • Articles of Incorporation for a Professional Corporation
    • Articles of Conversion for a Professional Corporation or Limited Liability Companyand a copy of documentation duly authenticating existence from the state of NC.
    • Application for Certificate of Authority Foreign Professional Corporation and supporting documentation duly authenticating existence from the state of incorporation
    • Application for Certificate of Authority Foreign Professional Limited Liability Company and supporting documentation duly authenticating existence from the state of organization.
  3. Business Address form (you may download this form at the NCMB web site)
  4. A registration fee of $50.00

Upon execution by the NCMB, the original Articles and one copy of the PC 1 or PLLC 1 Certificate of Incorporators, plus the state required PC2/PLLC2 and PC3/PLLC forms will be returned to the filer for filing with the Secretary of State. Please do not send a check or forms for NCMB to forward to the Secretary of State. The NCMB issued certification must be included with the Articles when filing with the Secretary of State’s office.

UPON RECEIPT BY YOU OF THE FILED ARTICLES OF CORPORATION/ORGANIZATION FROM THE SECRETARY OF STATE, PLEASE FORWARD A COPY TO THE MEDICAL BOARD’S OFFICE WITH THE FILING DATE AND TIME INDICATED.

BIENNIAL RENEWAL OF CERTIFICATE OF REGISTRATION

All NCMB professional businesses are required to renew their registration biennially. The biennial renewal is due by December 31 of each oli year. Businesses will be sent notification for renewal during the fourth quarter of each oli year to the address on file with the Medical Board. Failure to renew your registration will be cause for suspension under State Statute NCGS 55B-13.

CHANGE OF ADDRESS

All NCMB registered businesses established for the practice of medicine are required to maintain up to date contact information with NCMB. All registration renewal notification and communications from the Medical Board for this business entity will be sent to the address on file. Changes of address forms may be obtained at the NCMB website. www.ncmedboard.org

ISSUE OR TRANSFER STOCK OR OWNERSHIP

All issuance or transfer of stock in a Professional Corporation or issuance or transfer of ownership in a Professional Limited Liability Company requires certification of licensure from the NC Medical Board.

Prior to the issuance or transfer of stock you must submit the following to NCMB:

  1. A letter stating the name of the business and the name of the individual licensed to practice medicine in the state of North Carolina who will be issued/transferred stock or ownership.
  2. Certification of licensure fee of $15.00 per additional shareholder/ownership

Upon execution by NCMB a Certificate Authorizing Transfer for each newly alied licensee will be issued and must be permanently retained by the corporation.

NAME CHANGE REQUEST FOR P.C. AND P.L.L.C.s

To file with the Secretary of State Articles of Amendment to change the name of your Professional Corporation or Limited Liability Company you must first receive authorization from NCMB. To obtain authorization submit to NCMB:

  • Articles of Amendment (obtained from the Secretary of State) or a written letter requesting a name change. The letter must state the current business name and the proposed new name.
  • After review NCMB will return to you certification indicating we have no objection to the name change.
  • After filing the name change with the Secretary of State, please send NCMB a filed copy.

CHANGE OF REGISTERED AGENT

Please notify the Board if you change the Registered Agent for your business entity by sending a copy of the Articles of Amendment for Agent Change filed with the Secretary of State.

DISSOLUTION OF A PROFESSIONAL CORPORATION OR LIMITED LIABILITY COMPANY

You are required to notify NCMB of the dissolution/closing of your medical business by either:

  • Copy of the Articles of Dissolution filed with the N.C. Secretary of State
  • Letter stating the name of the business and the effective date of dissolution

North Carolina Statutes

Secretary of State

NC Medical Board

North Carolina Administrative Code

Secretary of State

  • 18 NCAC 04 .0318 - Authorization of Foreign Professional Corporations
  • 18 NCAC 04 .0502 - Words Prohibited in Addition to Statutory Prohibitions
  • 18 NCAC 04 .0503 - Deceptively Similar and Distinguishable Names
  • 18 NCAC 04 .0504 - Filing Fictitious or Assumed Name for Foreign Entity

NC Medical Board - Subchapter C

  • 21 NCAC 32C .0102 - Name of Professional Corporation
  • 21 NCAC 32C .0103 - Prerequisites for Incorporation
  • 21 NCAC 32C .0104 - Certificate of Registration
  • 21 NCAC 32C .0105 - Stock and Financial Matters
  • 21 NCAC 32C .0106 - Charter Amendments and Stock Transfers
  • 21 NCAC 32C .0107 - Documents
  • 21 NCAC 32C .0108 - Fees

NC Medical Board - Subchapter P

  • 21 NCAC 32P .0102 - Prerequisites for Organization
  • 21 NCAC 32P .0103 - Certificate of Registration
  • 21 NCAC 32P .0104 - Charter Amendments and Membership Transfers
  • 21 NCAC 32P .0105 - Documents
  • 21 NCAC 32P .0106 - Fees

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