1. When is an annual report due for business corporations?
According to G.S. 55-16-22(c), business corporation annual reports eligible to be
delivered to the Secretary of Revenue are "due by the due date for filing the corporation's
income and franchise tax returns.
An extension of time to file a return is an extension of time to file an annual
report".
At the option of the filer, an annual report may be filed directly with the Secretary
of State in electronic form. An annual report required to be delivered to the Secretary
of State is due by the fifteenth day of the third month following the close of the
corporation’s fiscal year.
Insurance companies subject to Chapter 58 must file their annual report directly
with the Department of the Secretary of State and the due date for those reports
is the fifteenth day of the third month following the close of the insurance company's
fiscal year.
Professional corporations and Non-profit corporations are not required to file annual
reports.
2. When are LLCs annual reports due?
According to G.S. 57C-2-23(c), LLC annual reports are due by April 15th of each
year.
3. When an LLC files an annual report, what year is it supposed
to be filed for?
LLC annual reports are due for the year in which they are filed. In other words,
any LLC in existence on or before April 15th of any given year owes an annual report
for that year. An LLC that forms on April 15th would owe an annual report for that
year. An LLC that forms on April 16th (or after) is not in existence when the due
date for an annual report occurs for that calendar year; therefore, LLCs that form
after April 15th will not owe an annual report until the next calendar year.
4. I sent in a paper annual report last year and listed all
officers.When I go to file online this year, none of the information I submitted
last year is there.Do I have to do this again?
Yes. If this is the first year you are filing your annual report online, you will
have to enter all of the officer information. Next year, when you file online, the
officer information will already be there for you to edit.
5. I can’t fill in all our officers because you do not have
all the titles.I was told by the Annual Reports’
division that I must fill them out.
Select the “Other” option under the Title drop down box and add the officers.
6. When I try to file my annual report on line, it says I owe
for two years but I know I only owe for one.
Because online filing is new you may run into inaccuracies in how records in our
database are displayed on the website. If you are sure that you have filed an annual
report that the website indicates is outstanding, view your entity’s previously
filed documents through your profile. If an annual report indeed exists for that
year, ignore the website’s instructions and simply file the report(s) that is actually
due. As you continue to file reports online, inconsistencies between the database
and the website will go away. To remove the errant annual report, email Customer
Service at corpinfo@sosnc.com.
7. How do I view my Profile?
From the Secretary of State website (www.sosnc.com),
click Corporations Division from the menu. At Corporation’s homepage, select Search
by Corporate Name from the grey column at the left. Enter your business entity name. Clicking
on the Entity Name in the Search Results will bring up the Profile. Here, you may
view document filings, print an Annual Report, or file an Annual Report online.
8. When I try to file my annual report, it says I changed my
registered agent, but I did not.
If you have not changed your registered agent, contact Customer Service so we can
view the problem.Keep in mind, that a “change” in registered agent is perceived
by the system when any change is made in the registered agent field.For
example, providing the middle initial “A” of your long-time registered agent, “John
Smith”, is considered a change, and the system will ask you to print the report
and mail it in.
9. What can you do about the $2.00 electronic fee?
Nothing. We cannot eliminate the electronic filing fee. Charging the fee is the only
way we can offer E-Government services to our customers and allow payment by electronic
means.
We have however provided for those customers who file multiple annual reports or
purchase multiple documents.Reports or documents can be placed in a shopping cart
and one electronic filing fee is applied to the total amount of
the invoice. This means a lower overall customer expense. You may view the
Electronic Transaction Fee
table.
10. My credit card number seems to be in a loop.I cannot see
if I have been charged. I don’t want to be charged twice.
If you get stuck at this point in the process, DO NOT enter
the card number again or you may be charged twice
If you have lost the Internet connection, it is very likely that the transaction
went through and your report was filed. You can verify this by viewing your profile
to see if the report now exists as a Document Filing, or, go back into the Online
Filing Editor to see if the report you just filed is still due. If it is not due,
your report was filed. At any time you may contact Customer Service to guide you
through the appropriate steps.
11. I have filed my annual report, however it says “Credit
Card Processing” and has said this for the past hour. How long before it finishes?
The time it takes to process a credit card is no more than 30 seconds. If the screen
has not changed within 1 minute, cancel out of the screen and verify that the transaction
went through by viewing your profile. If the annual report now exists as a Document
Filing, or, as a report that is no longer due when you view the Online Filing Editor,
your report was filed.
12. Someone told me I can file my 2004 annual report and my
status will be CURRENT in the Secretary of State database even if you have
other years showing due.
Possibly. The Secretary of State’s database is updated approximately twice per year
to reflect the status of over 700,000 business entities in North Carolina. It may
be possible that your outstanding annual reports are not reflected in your status
at the precise moment you view your profile. However, it does not make the reports
any less delinquent. It is in your best interest to file all overdue reports as soon
as possible, and file all current reports on time. Delinquent annual reports are
grounds for administrative dissolution. Once the entity is dissolved and database
updated, the entity’s new status will be DISSOLVED.
13. I need a Purchase Order to bill my client. How can I print
one?
After completing the payment transaction, a screen will appear showing all order
you have placed. Click the Invoice Number of your recent transaction. The Order Status
of Documents screen will appear that assigns a Purchase Order number to the transaction.Click
on the Purchase Order number to view/print a Purchase Order for your records.
14. I do not like the annual report filing. You do not have
enough instructions on the web. It is a very confusing web page.
Although we have tried to provide step-by-step instructions, we cannot address the
needs of every customer. We welcome any feedback or suggestions to improve the service
and ask that you direct them to corpinfo@sosnc.com. If
you get “stuck” in the online filing process and need assistance, Customer Service
is available to walk you through the process. It can be reached at 919-807-2225.
You may also continue to file a paper copy of the annual report if you wish.